Your Fitness Studio
Trainer
Your Name / Studio
123 Fitness Avenue
City, State 00000
trainer@yourstudio.com
+1 (555) 000-0000
City, State 00000
trainer@yourstudio.com
+1 (555) 000-0000
Client
Client Full Name
456 Client Street
City, State 00000
client@email.com
+1 (555) 000-0000
City, State 00000
client@email.com
+1 (555) 000-0000
1. Services
Trainer agrees to provide personal training services as follows:
• Package: [10] sessions of [60] minutes each
• Location: [Your Studio / Client's Home / Outdoor Location]
• Schedule: [Day(s)] at [Time], by mutual agreement
• Rate: $[rate]/session | Package total: $[amount]
Sessions include exercise programming, instruction, motivation, and progress tracking. Nutritional guidance is provided for informational purposes only and does not constitute medical nutrition therapy.
• Package: [10] sessions of [60] minutes each
• Location: [Your Studio / Client's Home / Outdoor Location]
• Schedule: [Day(s)] at [Time], by mutual agreement
• Rate: $[rate]/session | Package total: $[amount]
Sessions include exercise programming, instruction, motivation, and progress tracking. Nutritional guidance is provided for informational purposes only and does not constitute medical nutrition therapy.
2. Payment Terms
Payment is due in full before or at the first session unless otherwise agreed in writing.
Accepted payment methods: [Cash / Check / Venmo / Zelle / Credit Card]
Packages expire [90] days from the date of first session. Unused sessions beyond the expiry date are forfeited. No refunds on unused sessions after the package start date.
Accepted payment methods: [Cash / Check / Venmo / Zelle / Credit Card]
Packages expire [90] days from the date of first session. Unused sessions beyond the expiry date are forfeited. No refunds on unused sessions after the package start date.
3. Cancellation & Rescheduling Policy
Client must provide at least 24 hours' notice to cancel or reschedule a session.
• Cancellations with 24+ hours notice: session rescheduled at no charge
• Cancellations with less than 24 hours notice: session forfeited from package
• Trainer cancellations: session rescheduled at client's convenience at no charge
Repeated late cancellations (3 or more) may result in termination of this Agreement without refund.
• Cancellations with 24+ hours notice: session rescheduled at no charge
• Cancellations with less than 24 hours notice: session forfeited from package
• Trainer cancellations: session rescheduled at client's convenience at no charge
Repeated late cancellations (3 or more) may result in termination of this Agreement without refund.
4. Health & Medical Acknowledgment
Client represents that they have consulted with a physician and received medical clearance to participate in a personal training program, or that they voluntarily choose to participate without such clearance and assume all associated risks.
Client agrees to immediately inform Trainer of any changes in health status, injuries, medications, or medical conditions that may affect their ability to exercise safely.
Client agrees to immediately inform Trainer of any changes in health status, injuries, medications, or medical conditions that may affect their ability to exercise safely.
5. Liability Waiver & Release
Client acknowledges that exercise involves inherent risks including muscle soreness, strain, injury, and in rare cases, serious injury or death. Client voluntarily assumes all such risks.
Client releases and holds harmless Trainer, their agents, employees, and assigns from any and all claims, damages, losses, or liability arising from Client's participation in training sessions, including but not limited to personal injury, property damage, or illness.
Client releases and holds harmless Trainer, their agents, employees, and assigns from any and all claims, damages, losses, or liability arising from Client's participation in training sessions, including but not limited to personal injury, property damage, or illness.
6. Confidentiality
Trainer agrees to keep all client health information, fitness assessments, and personal data strictly confidential and will not disclose such information to third parties without Client's written consent, except as required by law.
7. Termination
Either party may terminate this Agreement with 7 days' written notice. Upon termination by Trainer without cause, Trainer will refund payment for unused sessions on a pro-rated basis. Upon termination by Client, unused sessions are forfeited per the cancellation policy above.
Trainer may terminate immediately and without refund if Client engages in threatening, abusive, or unsafe behavior.
Trainer may terminate immediately and without refund if Client engages in threatening, abusive, or unsafe behavior.
8. Governing Law
This Agreement shall be governed by the laws of the State of [Your State]. Any disputes shall be resolved in [Your County/City], [State].
Trainer Signature
Print Name: _____________________
Certification(s): _____________________
Date: _____________________
Certification(s): _____________________
Date: _____________________
Client Signature
Print Name: _____________________
Date of Birth: _____________________
Date: _____________________
Date of Birth: _____________________
Date: _____________________
This template is for informational purposes only and does not constitute legal advice. Consult a qualified attorney for your specific situation.
Personal Training Contract FAQ
What should a personal training contract include?
A personal training contract should include: number of sessions and duration, training location, session rate and payment terms, package expiry, cancellation and rescheduling policy, health and medical clearance acknowledgment, liability waiver, and termination terms.
Do personal trainers need a contract?
Yes. A contract protects the trainer from non-payment and no-shows, and establishes the liability waiver that is critical if a client sustains an injury. It also documents the scope of services so both parties have clear expectations.
What is a fair cancellation policy for personal training?
Most trainers require 24-hour notice for cancellations. Sessions cancelled with less than 24 hours notice are typically forfeited from the package or charged in full. Many trainers allow one emergency exception per package cycle.
How much do personal trainers charge?
Personal trainer rates range from $40–$100/session at a gym to $80–$200/session for independent or in-home trainers. Package rates of 10+ sessions typically come with a 10–20% discount.
Is this personal training contract template free?
Yes, completely free — no account, no watermark, no time limit. Edit and download as many personal training contracts as you need.