Free Estimate Templates

Send professional estimates before you start the job. Click any field to edit, download a clean PDF — completely free, no account required.

✅ No watermark ✅ Instant PDF ✅ 18 templates

General Estimate Template

Versatile estimate template for any service business. Itemized labor and materials with a clear "Valid Until" date. Works for any industry or trade.

Contractor Estimate Template

Professional estimate for general contractors and remodelers. Covers demo, framing, drywall, painting, and cleanup with detailed cost breakdown.

Cleaning Service Estimate Template

Clean, professional estimate for house cleaners and commercial cleaning companies. Itemized by room, service type, and add-on options.

Painting Estimate Template

Professional painting estimate for residential and commercial painters. Itemizes interior rooms, exterior trim, surface prep, and caulking separately.

Roofing Estimate Template

Detailed roofing estimate for contractors. Covers tear-off, shingle installation, underlayment, flashing, and cleanup with per-square pricing.

Landscaping Estimate Template

Comprehensive landscaping estimate for outdoor projects. Covers grading, sod installation, trees, mulch, and irrigation with itemized pricing.

HVAC Estimate Template

Professional estimate for HVAC contractors. Covers diagnostic fee, AC unit, air handler, installation labor, refrigerant, and permit costs.

Electrical Estimate Template

Detailed electrical estimate for licensed electricians. Covers panel upgrade, new circuits, GFCI outlets, recessed lighting, and permit fees.

Plumbing Estimate Template

Professional estimate for plumbers and plumbing contractors. Covers service call, water heater, faucets, toilets, and labor with permit notes.

Handyman Estimate Template

Estimate for handymen and small repair jobs. Covers drywall, door hardware, faucets, gutters, and materials — ideal for multi-task quotes.

Kitchen Remodel Estimate Template

Detailed kitchen remodel estimate covering demo, cabinets, countertops, backsplash, plumbing, electrical, and contingency with a draw schedule.

Bathroom Remodel Estimate Template

Comprehensive bathroom remodel estimate covering demo, waterproofing, tile, vanity, plumbing, electrical, and contingency for full bath renovations.

Tree Service Estimate Template

Estimate for arborists and tree service companies. Covers tree removal, stump grinding, trimming, shrub removal, and debris hauling.

Flooring Estimate Template

Estimate for flooring contractors. Covers LVP, hardwood, or tile installation with subfloor prep, baseboard replacement, and disposal fees.

Concrete Estimate Template

Professional estimate for concrete contractors. Quote driveways, patios, and slabs with excavation, rebar, forming, and sealer line items.

Fence Estimate Template

Estimate for fence contractors. Quote wood, vinyl, or chain-link fencing with post costs, gate installation, and labor per linear foot.

Moving Estimate Template

Estimate for moving companies. Cover moving labor, truck, packing services, mileage, and specialty item handling. Includes binding vs non-binding note.

Pressure Washing Estimate Template

Estimate for pressure washing businesses. Quote house exterior, driveway, deck, and concrete sealing with per-square-foot pricing.

Estimate vs Invoice — What's the Difference?

Know when to send each document

📋

Estimate (Before Work)

Sent before a job starts. Shows the client what the work will likely cost. Not a binding payment request — prices may change.

🧾

Invoice (After Work)

Sent after work is completed. Requests actual payment for services rendered. Legally binding and tied to specific deliverables.

📅

Valid Until Date

Estimates include a validity window (typically 14–30 days). After that, prices may change due to material costs or availability.

✅

Get Client Approval

Ask the client to sign or confirm the estimate before starting. This protects you from scope creep and payment disputes later.

💵

Request a Deposit

Many contractors ask for 25–50% upfront after an estimate is approved. This covers material costs before work begins.

🔄

Convert to Invoice

After the job, convert your estimate to a final invoice. Adjust any prices that changed and note which items were completed.

Estimate Template FAQs

What is an estimate template?

An estimate template is a pre-formatted document you send to a potential client before starting work. It outlines the expected cost of labor, materials, and services so the client can approve the price before you begin.

How is an estimate different from a quote?

An estimate is an approximation — final costs may vary slightly. A quote is a fixed-price commitment. Estimates are more common in trades like construction and cleaning where scope can shift. Quotes are common for fixed-scope projects.

How long should an estimate be valid?

Most estimates are valid for 14 to 30 days. Material costs and labor availability change, so it's important to include a validity window. After expiry, re-quote the job if the client hasn't approved yet.

Is an estimate legally binding?

Generally, no — an estimate is not a binding contract. However, once a client accepts an estimate in writing, it can carry legal weight. For large jobs, always follow up with a formal contract or signed work order.

Can I convert an estimate to an invoice?

Yes. Once the job is done, open the corresponding invoice template, copy over the line items, and adjust any costs that changed. Update the document title from "ESTIMATE" to "INVOICE" and add a due date.

Do these estimate templates work on mobile?

Yes. You can edit on any modern phone or tablet. For the best PDF output, we recommend using a desktop or laptop browser when downloading.