Your Business Name
From
Your Full Name
123 Your Street
City, State 00000
hello@youremail.com
+1 (555) 000-0000
City, State 00000
hello@youremail.com
+1 (555) 000-0000
Prepared For
Client Name
456 Client Avenue
City, State 00000
client@email.com
City, State 00000
client@email.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
|
Service 1 Description of service or scope |
1 | $500.00 | $500.00 |
|
Service 2 Description of service or scope |
2 | $200.00 | $400.00 |
|
Service 3 Description of service or scope |
1 | $350.00 | $350.00 |
|
Materials & Supplies Parts, materials, and consumables |
1 | $150.00 | $150.00 |
|
Labor Total labor hours |
4 | $75.00 | $300.00 |
Subtotal
$1,700.00
Tax (0%)
$0.00
Estimate Total
$1,700.00
Terms & Conditions
This estimate is valid for 14 days from the date above.
Prices are subject to change after the validity period.
A 50% deposit is required upon acceptance.
Final invoice will reflect actual materials and labor.
Prices are subject to change after the validity period.
A 50% deposit is required upon acceptance.
Final invoice will reflect actual materials and labor.
Notes
Please review and approve this estimate before work begins.
To accept, reply with your signature or written confirmation.
Questions? Call or email anytime.
To accept, reply with your signature or written confirmation.
Questions? Call or email anytime.
Thank you for considering our services. We look forward to working with you!
General Estimate FAQ
What is the difference between an estimate and an invoice?
An estimate is sent before work begins to show a client the expected cost. An invoice is sent after work is completed to request payment. Estimates are informational; invoices are legally binding payment requests.
How long should I keep this estimate valid?
Most service businesses set a 14–30 day validity window. This protects you if material prices or labor costs change. Update the "Valid Until" date to reflect your policy.
How do I convert this estimate to an invoice?
Once the job is complete, open the matching invoice template (e.g., Freelancer Invoice), copy your line items, adjust any costs that changed, and update the document title. Set a due date and send it to your client.
Should I ask for a deposit after the estimate is approved?
Yes — requesting 25–50% upfront is standard practice. It covers material costs and confirms the client's commitment before you begin. Add a deposit note to the Terms section and collect it before starting.
Is this general estimate template really free?
Yes, completely free. No account required, no watermark, no time limit. Download as many estimates as you need for any client or job.