Apex General Contracting LLC
From
Apex General Contracting LLC
789 Builder Road
Springfield, IL 62701
info@apexcontracting.com
+1 (555) 321-0000
License #: GC-12345
Springfield, IL 62701
info@apexcontracting.com
+1 (555) 321-0000
License #: GC-12345
Prepared For
Homeowner / Client Name
456 Property Street
Springfield, IL 62702
owner@email.com
Job Site: Same as above
Springfield, IL 62702
owner@email.com
Job Site: Same as above
| Scope of Work | Unit | Rate | Amount |
|---|---|---|---|
|
Demo & Site Prep Removal of existing materials, debris hauling |
1 | $850.00 | $850.00 |
|
Framing Structural framing, lumber, hardware |
1 | $2,400.00 | $2,400.00 |
|
Drywall Installation Hang, tape, mud, sand — ready for paint |
1 | $1,600.00 | $1,600.00 |
|
Painting — Interior Two coats, primer included, client supplies color |
1 | $1,200.00 | $1,200.00 |
|
Final Cleanup Site broom-clean, debris removal, dumpster fee |
1 | $350.00 | $350.00 |
Subtotal
$6,400.00
Tax (0%)
$0.00
Estimate Total
$6,400.00
Terms & Conditions
This estimate is valid for 14 days.
50% deposit required upon acceptance.
Balance due upon project completion.
Permit fees not included — billed at cost.
Prices may vary if unforeseen conditions arise.
50% deposit required upon acceptance.
Balance due upon project completion.
Permit fees not included — billed at cost.
Prices may vary if unforeseen conditions arise.
Notes
Fully licensed and insured (License #: GC-12345).
All work completed to local building code.
References available upon request.
To accept, please sign and return this estimate.
All work completed to local building code.
References available upon request.
To accept, please sign and return this estimate.
Thank you for the opportunity to bid on this project. We look forward to building something great together!
Contractor Estimate FAQ
What should a contractor estimate include?
A complete contractor estimate should include your business name and license number, the client's name and job site address, a unique estimate number, date, validity window, itemized scope of work with labor and materials, subtotal, tax (if applicable), total, and payment terms including deposit requirements.
How accurate does a contractor estimate need to be?
Estimates are approximations — final costs can vary by 10–20% due to unforeseen site conditions, material price changes, or scope additions. Always include a note that prices are subject to change and get the client's written approval before starting.
Should I include permit costs in my estimate?
Yes. If permits are required, include an estimated permit cost as a separate line item and note that actual fees are set by local authorities and billed at cost. This prevents disputes when the actual permit bill comes in.
How much deposit should I ask for upfront?
Most contractors request 25–50% upfront to cover material costs. For large projects, a draw schedule (multiple payments tied to completed milestones) is standard. Never start a job without at least a partial deposit.
Is this contractor estimate template free?
Yes, completely free. No account required, no watermark, no time limit. Use it for any project and any number of clients.