Your HVAC Company
From
Your Full Name
123 HVAC Drive
City, State 00000
hello@youremail.com
+1 (555) 000-0000
License #: HVC-00000
City, State 00000
hello@youremail.com
+1 (555) 000-0000
License #: HVC-00000
Prepared For
Homeowner Name
456 Property Address
City, State 00000
homeowner@email.com
City, State 00000
homeowner@email.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
|
Diagnostic & System Evaluation Full system inspection, airflow test, refrigerant check |
1 | $125.00 | $125.00 |
|
Central AC Unit — 3-Ton, 16 SEER Carrier / Lennox / Trane unit (brand TBD per approval) |
1 | $2,800.00 | $2,800.00 |
|
Air Handler / Furnace Matching air handler, variable-speed blower |
1 | $1,400.00 | $1,400.00 |
|
Installation Labor Remove old unit, install new system, electrical connections |
1 | $950.00 | $950.00 |
|
Refrigerant (R-410A), Permit & Startup Refrigerant charge, pull permit, system startup and testing |
1 | $425.00 | $425.00 |
Subtotal
$5,700.00
Tax (0%)
$0.00
Estimate Total
$5,700.00
Terms & Conditions
This estimate is valid for 14 days.
50% deposit required upon approval.
Balance due upon project completion.
Permit fees included in estimate.
Duct modifications billed separately if needed.
50% deposit required upon approval.
Balance due upon project completion.
Permit fees included in estimate.
Duct modifications billed separately if needed.
Warranty & Notes
Fully licensed, bonded, and insured.
EPA Section 608 certified technicians.
1-year labor warranty included.
Manufacturer warranty: 10 years parts.
EPA Section 608 certified technicians.
1-year labor warranty included.
Manufacturer warranty: 10 years parts.
Thank you for the opportunity. We look forward to keeping you comfortable.
HVAC Estimate FAQ
What should an HVAC estimate include?
An HVAC estimate should include your business name and license number, the client's name and property address, estimate number, validity date, itemized work (diagnostic, equipment model and SEER rating, installation labor, refrigerant, permits), subtotal, and total. Always note manufacturer warranty and your workmanship warranty.
How much does HVAC installation cost?
HVAC system replacement typically costs $5,000–$12,000+ depending on system type (central air, heat pump, mini-split), system size (tonnage), efficiency rating (SEER), and local labor rates. Always perform a proper Manual J load calculation before sizing equipment.
How long is an HVAC estimate valid?
Most HVAC estimates are valid for 14–30 days. Equipment prices fluctuate with supply chain conditions, so a shorter window protects your margins. Always note the validity period clearly on the estimate.
Is this HVAC estimate template free?
Yes, completely free — no account required, no watermark, no time limit. Edit it for every bid and download as many times as you need.
How do I convert this estimate to an invoice?
Once the job is complete, open the HVAC Invoice Template, copy over your line items, and adjust any costs that changed. Update the document heading from ESTIMATE to INVOICE and add a due date.