A cleaning service invoice should include your business name and contact info, the client's name and service address, a unique invoice number, the cleaning date, itemized services (standard clean, deep clean, windows, carpets) with quantities and rates, any supply surcharges, subtotal, applicable tax, and total due. Also include your payment terms and cancellation policy.

For recurring clients, send an invoice after each visit or issue a monthly invoice covering all visits that month. List each visit date in the description. Automating invoices with software like FreshBooks ensures they go out on time and reduces the chance of forgotten billing.

You can bundle supplies into your service rate or list them as a flat surcharge line item. If you use premium eco-friendly or specialty products, showing the cost separately demonstrates value to the client. Alternatively, you can ask clients to supply products to simplify billing.

Sales tax rules for cleaning services vary by state. Some states exempt residential cleaning but tax commercial cleaning. Others tax all cleaning services. Use the Tax % field in the toolbar to apply your local rate. Always check with your accountant for your specific state's requirements.

Venmo and Zelle are popular for residential cleaning because they're free and fast. For commercial clients, check or ACH bank transfer is more common. Cash is simple for on-the-spot payment. Credit cards are convenient but carry processing fees (typically 2.9%). Consider using Square or FreshBooks to accept card payments professionally.