Your Nanny Services
From
Your Full Name
hello@youremail.com
+1 (555) 000-0000
Tax ID: XX-XXXXXXX
+1 (555) 000-0000
Tax ID: XX-XXXXXXX
Bill To
Parent / Family Name
456 Family Street
City, State 00000
parent@email.com
City, State 00000
parent@email.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Childcare Services Week of March 3–7, 2026 — regular hours |
40 | $18.00 | $720.00 |
| Overtime Additional 5 hours Saturday (1.5× rate) |
5 | $27.00 | $135.00 |
| Activity Supplies Arts, crafts, and educational materials |
1 | $35.00 | $35.00 |
| Transportation School pickup and drop-off (5 days) |
5 | $15.00 | $75.00 |
| Meal Preparation Daily breakfast and lunch |
5 | $10.00 | $50.00 |
Subtotal$1,015.00
Tax (0%)$0.00
Discount$0.00
Total Due$1,015.00
Payment Details
Zelle: yournanny@email.com
Venmo: @yourhandle
Cash accepted
Payment due by Friday each week
Venmo: @yourhandle
Cash accepted
Payment due by Friday each week
Tax Information
Tax ID / EIN: XX-XXXXXXX
(For parents' Form 2441 — Child & Dependent Care Tax Credit and Dependent Care FSA)
Thank you for your trust!
(For parents' Form 2441 — Child & Dependent Care Tax Credit and Dependent Care FSA)
Thank you for your trust!
Thank you for choosing me as your childcare provider!
Nanny Invoice FAQ
What should a nanny invoice include?
A nanny invoice should include your name and contact info, the family's name, invoice number, pay period dates, hours worked at regular and overtime rates, any reimbursements (supplies, transportation), total due, and your Tax ID for families claiming the Child & Dependent Care Tax Credit (Form 2441).
Do nannies need to charge sales tax?
Nannies generally do not collect sales tax on childcare services. However, nanny wages may be subject to household payroll taxes (the "nanny tax"). Consult a tax professional to understand your specific obligations as employer and employee.
How often should nannies invoice?
Most nannies invoice weekly or bi-weekly to match the family's pay cycle. Weekly invoicing makes it easy to track hours and resolve any discrepancies quickly before they accumulate.
Why should I include my Tax ID on a nanny invoice?
Families can claim the Child & Dependent Care Tax Credit (Form 2441) and use Dependent Care FSA funds to pay for childcare. They need your Tax ID or SSN to claim these benefits. Providing it builds trust and makes the family more likely to pay promptly.
Is this nanny invoice template free?
Yes, completely free — no account, no watermark, no time limit. Edit and download as many nanny invoices as you need.