Your Wedding Services Business
Vendor
Your Name / Business LLC
123 Vendor Street
City, State 00000
hello@yourweddingbiz.com
+1 (555) 000-0000
City, State 00000
hello@yourweddingbiz.com
+1 (555) 000-0000
Client(s)
Client Name & Partner Name
456 Client Street
City, State 00000
client@email.com
+1 (555) 000-0000
City, State 00000
client@email.com
+1 (555) 000-0000
1. Event Details
Wedding Date: June 20, 2026
Ceremony: 3:00 PM at [Ceremony Venue, Address]
Reception: 5:00 PM – 10:00 PM at [Reception Venue, Address]
Guest Count: approximately [150] guests
Ceremony: 3:00 PM at [Ceremony Venue, Address]
Reception: 5:00 PM – 10:00 PM at [Reception Venue, Address]
Guest Count: approximately [150] guests
2. Services & Deliverables
Vendor agrees to provide the following services:
[Describe your specific services — e.g., for photography: 8 hours of coverage, 2 photographers, online gallery of 400+ edited images delivered within 6 weeks, 1 engagement session; for catering: 3-course plated dinner for 150 guests, cocktail hour appetizers, cake cutting service, 4-hour bar service; for florals: bridal bouquet, 6 bridesmaid bouquets, 10 ceremony arrangements, 15 table centerpieces, etc.]
Staff/Personnel included: [Number and role, e.g., "2 photographers, 1 second shooter"]
Setup begins: [Time]
Service hours: [Start] – [End]
Overtime rate: $[X] per hour, invoiced after the event.
[Describe your specific services — e.g., for photography: 8 hours of coverage, 2 photographers, online gallery of 400+ edited images delivered within 6 weeks, 1 engagement session; for catering: 3-course plated dinner for 150 guests, cocktail hour appetizers, cake cutting service, 4-hour bar service; for florals: bridal bouquet, 6 bridesmaid bouquets, 10 ceremony arrangements, 15 table centerpieces, etc.]
Staff/Personnel included: [Number and role, e.g., "2 photographers, 1 second shooter"]
Setup begins: [Time]
Service hours: [Start] – [End]
Overtime rate: $[X] per hour, invoiced after the event.
3. Fees & Payment Schedule
Total Contract Value: $4,500.00 USD
• $1,500.00 (33%) non-refundable retainer due upon signing to secure the date
• $1,500.00 due January 20, 2026
• $1,500.00 (final balance) due May 20, 2026
Accepted payment methods: check, bank transfer, Zelle. All payments are non-refundable once received.
• $1,500.00 (33%) non-refundable retainer due upon signing to secure the date
• $1,500.00 due January 20, 2026
• $1,500.00 (final balance) due May 20, 2026
Accepted payment methods: check, bank transfer, Zelle. All payments are non-refundable once received.
4. Cancellation & Postponement
Cancellation by Client: All payments made are non-refundable. If Client cancels within 60 days of the wedding date, the full contract amount is due.
Postponement: If Client postpones with at least 90 days' notice, Vendor will transfer all payments to a rescheduled date, subject to availability. Additional fees may apply for date changes that require re-booking vendors at higher rates.
Cancellation by Vendor: Full refund of all amounts paid. Vendor will make reasonable efforts to recommend a replacement.
Postponement: If Client postpones with at least 90 days' notice, Vendor will transfer all payments to a rescheduled date, subject to availability. Additional fees may apply for date changes that require re-booking vendors at higher rates.
Cancellation by Vendor: Full refund of all amounts paid. Vendor will make reasonable efforts to recommend a replacement.
5. Force Majeure
Neither party is liable for failure to perform due to circumstances beyond their control, including natural disasters, acts of government, public health emergencies, or venue closures. In such cases, parties agree to work in good faith to reschedule or reach a fair resolution.
6. Liability & Governing Law
Vendor's liability is limited to the total amount paid under this contract. Vendor is not responsible for circumstances outside their control, including venue restrictions, extreme weather, or third-party failures.
This Agreement is governed by the laws of the State of [Your State].
This Agreement is governed by the laws of the State of [Your State].
Vendor Signature
Print Name: _____________________
Date: _____________________
Date: _____________________
Client Signature
Print Name: _____________________
Date: _____________________
Date: _____________________
This template is for informational purposes only and does not constitute legal advice. Consult a qualified attorney for your specific situation.
Wedding Vendor Contract FAQ
What should a wedding vendor contract include?
A wedding vendor contract should include: wedding date, ceremony and reception times and locations, specific services and deliverables, total price and payment schedule, overtime rates, cancellation and postponement policy, force majeure clause, and backup plans for emergencies.
When should I sign wedding vendor contracts?
Sign wedding vendor contracts as early as possible after selecting a vendor — ideally the same day you decide. Popular venues and vendors book up 12-18 months in advance. The signed contract and deposit together secure your date.
What is a typical wedding vendor deposit?
Wedding vendor deposits typically range from 25-50% of the total fee. The deposit is usually non-refundable as it secures the date and compensates the vendor for blocking their calendar. The remaining balance is usually due 1-4 weeks before the wedding.
Is this wedding vendor contract template free?
Yes, completely free — no account, no watermark, no time limit. Edit and download as many wedding vendor contracts as you need.
What happens if a vendor cancels?
If a vendor cancels, your contract should specify their obligation to refund all payments and assist in finding a replacement. A force majeure clause addresses cancellations due to circumstances beyond either party's control, such as illness or natural disaster.