Your Wedding Planning Co.
From
Your Full Name / Studio
123 Event Street
City, State 00000
hello@yourweddingco.com
+1 (555) 000-0000
City, State 00000
hello@yourweddingco.com
+1 (555) 000-0000
Bill To
Client Name & Partner Name
456 Client Street
City, State 00000
couple@email.com
City, State 00000
couple@email.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full-Service Wedding Planning 12 months of planning, vendor sourcing, timeline management |
1 | $4,500.00 | $4,500.00 |
| Day-of Coordination Lead coordinator + 1 assistant, 12-hour coverage on wedding day |
1 | $1,200.00 | $1,200.00 |
| Rehearsal Coordination 2-hour rehearsal walk-through at ceremony venue |
1 | $350.00 | $350.00 |
| Vendor Management Fee Coordination of 8 vendors (venue, florist, photographer, DJ, caterer, etc.) |
1 | $450.00 | $450.00 |
| Mileage & Travel Expenses Venue visits, vendor meetings — 320 miles × $0.67 |
1 | $214.40 | $214.40 |
Subtotal$6,714.40
Tax (0%)$0.00
Deposit Paid-$2,000.00
Balance Due$4,714.40
Payment Details
Bank: First National Bank
Account Name: Your Planning LLC
Account #: 000-000-0000
Routing #: 000000000
Zelle: hello@yourweddingco.com
Account Name: Your Planning LLC
Account #: 000-000-0000
Routing #: 000000000
Zelle: hello@yourweddingco.com
Notes
Balance due 30 days before the wedding date.
All vendor contracts reviewed and archived.
Congratulations — we can't wait for your big day!
All vendor contracts reviewed and archived.
Congratulations — we can't wait for your big day!
Congratulations! It has been an honor planning your special day. Wishing you a lifetime of happiness!
Wedding Planner Invoice FAQ
What should a wedding planner invoice include?
A wedding planner invoice should include your business name, client names, wedding date, itemized planning services (full planning, partial, day-of coordination), hours spent, vendor management fees, expenses and reimbursements, deposit credited, and balance due.
How do wedding planners charge?
Wedding planners typically charge a flat fee ($1,500–$10,000+ depending on scope), an hourly rate ($50–$200/hr), or a percentage of the total wedding budget (10–20%). Day-of coordinators typically charge $800–$2,500. Full-service planners may charge 15–20% of the total wedding budget.
When should the final balance be due?
Most wedding planners require the final balance 30–60 days before the wedding. This ensures all payments are resolved before the busy final-weeks preparation period begins, and gives time to resolve any payment issues without last-minute stress.
Is this wedding planner invoice template free?
Yes, completely free — no account, no watermark, no time limit. Edit and download as many wedding planner invoices as you need.
How do I download this as a PDF?
Click the green "Download PDF" button. Your browser's print dialog opens — select "Save as PDF" as the destination. The sidebar and toolbar are hidden automatically so only the clean invoice is saved.