Your Name Events & Co.
From
Your Full Name
123 Event Lane
City, State 00000
hello@yourevents.com
+1 (555) 000-0000
City, State 00000
hello@yourevents.com
+1 (555) 000-0000
Bill To
Client Name
456 Client Street
City, State 00000
client@email.com
Event Date: April 15, 2026
City, State 00000
client@email.com
Event Date: April 15, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
|
Event Planning & Coordination Full-service planning, timeline, and client consultations |
1 | $1,500.00 | $1,500.00 |
|
Vendor Sourcing & Management Catering, venue, entertainment coordination |
1 | $500.00 | $500.00 |
|
Day-of Coordination On-site management, vendor oversight, timeline execution |
8 | $125.00 | $1,000.00 |
|
Decorations & Setup Floral arrangements, table settings, signage |
1 | $350.00 | $350.00 |
Subtotal
$3,350.00
Tax (0%)
$0.00
Deposit Paid
$0.00
Balance Due
$3,350.00
Payment Details
Bank: First National Bank
Account Name: Your Name
Account #: 000-000-0000
Routing #: 000000000
Venmo: @yourname
Account Name: Your Name
Account #: 000-000-0000
Routing #: 000000000
Venmo: @yourname
Notes
50% deposit required to reserve your date.
Cancellations within 30 days are non-refundable.
Thank you — we can't wait to make your event unforgettable!
Cancellations within 30 days are non-refundable.
Thank you — we can't wait to make your event unforgettable!
Thank you for trusting us with your special day. We are honored to be part of it.
Event Planning Invoice FAQ
What should an event planning invoice include?
An event planning invoice should include your business name and contact info, the client's name, event date and type, invoice number, itemized services (planning, vendor coordination, day-of management, decorations), deposit paid, and balance due. Adding a cancellation policy in the notes section is also recommended.
How do event planners typically charge?
Event planners typically use one of three models: a flat fee per event ($500–$5,000+), a percentage of the total event budget (10–20%), or an hourly rate ($50–$150/hr). Many require a 25–50% non-refundable deposit to reserve the date.
Should I charge tax on event planning services?
In most US states, event planning services (labor) are not taxable, but event supplies and physical goods may be. Rules vary by state. Check your state's requirements or consult a local accountant.
Is this event planning invoice template free?
Yes — completely free, no account required, no watermark. Edit it for every event and download as many times as needed.
How do I download this as a PDF?
Click the green "Download PDF" button. In your browser's print dialog, select "Save as PDF." The sidebar and toolbar are hidden so only the clean invoice is saved.