Include your studio name and contact info, the client's details, event type and date, invoice number, itemized services (session fee, editing, travel, print products, licensing), deposit paid, balance due, and your payment terms. Also include image delivery timeline and cancellation policy.

Photographers typically charge a flat session fee for the shoot, plus additional rates for post-processing, albums, prints, and travel. Commercial photographers also charge usage licensing fees — rates depend on where and how long the images will be used (website, print ads, billboards, etc.).

Send your invoice when you deliver the final edited images or gallery. For weddings and events, many photographers send the invoice after the event. Always collect a deposit (20–50%) upfront when the booking is confirmed to protect against cancellations.

Sales tax rules for photography vary by state. Some states tax photography services, others only tax prints and products. Check your state's tax authority or consult a CPA to determine what applies to your situation.