Your Catering Co.
From
Your Full Name
123 Catering Lane
City, State 00000
hello@yourcatering.com
+1 (555) 000-0000
City, State 00000
hello@yourcatering.com
+1 (555) 000-0000
Bill To
Client Name
456 Client Address
City, State 00000
client@email.com
Event: Wedding Reception
Venue: Grand Hall, City, ST
City, State 00000
client@email.com
Event: Wedding Reception
Venue: Grand Hall, City, ST
| Description | Qty | Rate | Amount |
|---|---|---|---|
|
Food & Menu Package 3-course plated dinner, per guest |
50 | $35.00 | $1,750.00 |
|
Bar Service Open bar package (beer, wine, spirits), per guest |
50 | $18.00 | $900.00 |
|
Wait Staff 4 servers × 6 hours event service |
4 | $150.00 | $600.00 |
|
Rentals (Tables, Linens, Serveware) Round tables, chair covers, linen napkins, serving dishes |
1 | $480.00 | $480.00 |
|
Setup & Breakdown Venue prep, staging, post-event cleanup |
1 | $350.00 | $350.00 |
Subtotal
$4,080.00
Tax (0%)
$0.00
Deposit Paid
$0.00
Balance Due
$4,080.00
Payment Details
Bank: First National Bank
Account Name: Your Catering Co.
Account #: 000-000-0000
Routing #: 000000000
Or pay via Zelle: you@email.com
Account Name: Your Catering Co.
Account #: 000-000-0000
Routing #: 000000000
Or pay via Zelle: you@email.com
Notes
Final guest count confirmed 7 days before event.
Gratuity not included — 18–20% appreciated.
Cancellation policy: 50% fee within 30 days.
Thank you for choosing us!
Gratuity not included — 18–20% appreciated.
Cancellation policy: 50% fee within 30 days.
Thank you for choosing us!
It was a pleasure serving your event. We hope to work with you again!
Catering Invoice FAQ
What should a catering invoice include?
A catering invoice should include your company name, client's name and event date/venue, invoice number, itemized costs (food per person, bar service, wait staff, rentals, setup/breakdown), subtotal, tax, any deposit paid, and the balance due. Always note the final guest count confirmation deadline.
How do caterers charge for events?
Caterers typically charge per person for food and beverage packages, plus flat fees for staff, rentals, and logistics. Common per-person rates: basic buffet $25–$45, plated dinner $45–$85, premium events $100+. Always collect a deposit (25–50%) upfront to secure the date.
Should I include gratuity on a catering invoice?
Gratuity is often noted in the payment terms as optional (18–20% suggested) rather than being added automatically. Some large venues add a mandatory service charge (18–22%). Be transparent about whether any service charges are included in the itemized rates.
Is this catering invoice template free?
Yes, completely free — no account required, no watermark, no time limit. Edit it for every event and download as many times as you need.
How do I save the invoice as a PDF?
Click the green "Download PDF" button at the top. Your browser's print dialog will open — select "Save as PDF." The sidebar and toolbar are hidden so only the clean invoice appears.