Your Company Name
Ship To
Your Company Name
123 Your Street
City, State 00000
purchasing@yourcompany.com
+1 (555) 000-0000
City, State 00000
purchasing@yourcompany.com
+1 (555) 000-0000
Order From
Vendor / Supplier Name
456 Vendor Lane
City, State 00000
orders@vendor.com
+1 (555) 111-1111
City, State 00000
orders@vendor.com
+1 (555) 111-1111
| Item Description | Qty | Unit Price | Total |
|---|---|---|---|
|
Item 1 SKU or part number — specifications |
10 | $50.00 | $500.00 |
|
Item 2 SKU or part number — specifications |
5 | $120.00 | $600.00 |
|
Item 3 SKU or part number — specifications |
2 | $200.00 | $400.00 |
|
Shipping & Handling Standard ground shipping |
1 | $75.00 | $75.00 |
Subtotal
$1,575.00
Tax (0%)
$0.00
PO Total
$1,575.00
Shipping Terms
Ship to the address above by the requested delivery date.
Packing slip must include this PO number.
Carrier: Standard Ground
Contact purchasing@yourcompany.com with any questions.
Packing slip must include this PO number.
Carrier: Standard Ground
Contact purchasing@yourcompany.com with any questions.
Payment Terms
Payment terms: Net 30 from invoice date.
Please reference PO # on all invoices and correspondence.
This PO constitutes a binding purchase commitment.
Unauthorized substitutions will not be accepted.
Please reference PO # on all invoices and correspondence.
This PO constitutes a binding purchase commitment.
Unauthorized substitutions will not be accepted.
Please confirm receipt of this purchase order within 2 business days. Thank you for your partnership.
Purchase Order FAQ
What is a purchase order?
A purchase order (PO) is a formal document issued by a buyer to a vendor that authorizes the purchase of specific goods or services at agreed prices. Once the vendor accepts it, the PO becomes a legally binding agreement between both parties.
How do I fill out a purchase order?
Enter your company details in "Ship To" and your vendor's information in "Order From." Then list each item with its description, quantity, and unit price. Set the delivery date, add your shipping and payment terms, and send the PDF to your vendor.
What PO number format should I use?
A common format is PO-YYYY-NNN (e.g., PO-2026-001). Keep numbers sequential and include the year for easy archiving. Some businesses add department or project codes: PO-MKTG-2026-001.
What happens after I send a PO?
The vendor reviews the PO and confirms acceptance. After delivering the goods or services, the vendor sends an invoice that references your PO number. You match the invoice to the PO and pay accordingly — this process is called "three-way matching."
Is this purchase order template free?
Yes, completely free. No account required, no watermark. Edit all fields, then click Download PDF to save your purchase order.