Your Company Name
Bill To / Ship To
Your Company Name
Attn: Purchasing Department
123 Your Street, Suite 200
City, State 00000
purchasing@yourcompany.com
+1 (555) 000-0000
123 Your Street, Suite 200
City, State 00000
purchasing@yourcompany.com
+1 (555) 000-0000
Vendor
Vendor Company Name
Vendor ID: V-00123
456 Vendor Avenue
City, State 00000
sales@vendor.com
+1 (555) 222-2222
456 Vendor Avenue
City, State 00000
sales@vendor.com
+1 (555) 222-2222
| Item / SKU Description | Qty | Unit Price | Total |
|---|---|---|---|
|
Product SKU-001 Product name and full specification description |
50 | $24.00 | $1,200.00 |
|
Product SKU-002 Product name and full specification description |
20 | $65.00 | $1,300.00 |
|
Product SKU-003 Product name and full specification description |
10 | $150.00 | $1,500.00 |
|
Freight & Shipping Shipping to billing/ship-to address above |
1 | $95.00 | $95.00 |
Subtotal
$4,095.00
Tax (0%)
$0.00
PO Total
$4,095.00
Shipping & Terms
Ship to billing address above.
Carrier: Vendor's standard freight carrier.
All packages must include PO # on label.
FOB: Destination — vendor pays freight to delivery.
Carrier: Vendor's standard freight carrier.
All packages must include PO # on label.
FOB: Destination — vendor pays freight to delivery.
Payment & Conditions
Payment terms: Net 30 from receipt of goods.
All invoices must reference this PO number.
No substitutions without written approval.
Returns accepted within 30 days of delivery.
All invoices must reference this PO number.
No substitutions without written approval.
Returns accepted within 30 days of delivery.
Please acknowledge this purchase order within 2 business days. Thank you for your continued partnership.
Vendor PO FAQ
What is a vendor purchase order?
A vendor purchase order is a formal document sent to a supplier authorizing them to deliver specific products at agreed prices and terms. It includes vendor ID, billing and shipping addresses, SKU details, quantities, payment terms, and delivery requirements.
What is a vendor ID and why include it?
A vendor ID is your internal identifier for each supplier in your procurement system. Including it on the PO helps match the purchase order to vendor records in your accounting system and speeds up invoice processing and approval.
What does FOB Destination mean on a PO?
FOB (Free On Board) Destination means the vendor is responsible for freight costs and the goods until they arrive at your location. If you use FOB Origin, the buyer is responsible once the goods leave the vendor's facility. Clarifying FOB terms prevents freight cost disputes.
How do I track vendor POs once sent?
Keep a log of all PO numbers, vendors, amounts, and expected delivery dates. When goods arrive, match the delivery receipt to the PO. When the invoice arrives, perform a three-way match: PO → delivery receipt → vendor invoice. Any discrepancies should be resolved before payment.
Is this vendor PO template free?
Yes, completely free. No account required, no watermark. Edit all fields, then click Download PDF to save your vendor purchase order.