Your Company Name
Ship To / Bill To
Acme Corporation — IT Department
Attn: IT Manager / Procurement
100 Corporate Drive
City, State 00000
it-procurement@acmecorp.com
+1 (555) 100-1001
100 Corporate Drive
City, State 00000
it-procurement@acmecorp.com
+1 (555) 100-1001
Vendor / VAR
TechSource Solutions (VAR)
Account Rep: Mike Chen
500 Technology Blvd
City, State 00000
orders@techsource.com
+1 (555) 500-5000
500 Technology Blvd
City, State 00000
orders@techsource.com
+1 (555) 500-5000
| Item / Model / Part # | Qty | Unit Price | Total |
|---|---|---|---|
|
Laptop — Dell Latitude 5550 (i7 / 16GB / 512GB) Windows 11 Pro, 15.6" FHD, 3-year ProSupport |
10 | $1,450.00 | $14,500.00 |
|
Monitor — Dell 27" P2723D 2560×1440 QHD, USB-C, height adjustable |
10 | $380.00 | $3,800.00 |
|
Wireless Mouse & Keyboard Combo Logitech MK370, 2.4GHz wireless, multi-OS |
10 | $55.00 | $550.00 |
|
Docking Station — USB-C Universal Anker 13-in-1 hub, 4K HDMI, USB-A/C, Ethernet |
10 | $89.00 | $890.00 |
|
Network Switch — 24-Port Managed Cisco CBS350-24T-4G, Gigabit, rackmount |
1 | $895.00 | $895.00 |
|
CAT6 Ethernet Cable (100 ft rolls) Snagless, blue, 100 ft — box of 10 rolls |
2 | $145.00 | $290.00 |
Subtotal
$20,925.00
Tax (0%)
$0.00
PO Total
$20,925.00
Shipping & Terms
Ship to IT department address above.
Signature required — IT manager or designee only.
All serial numbers must be recorded on packing slip.
No drop shipments to end users without prior approval.
Signature required — IT manager or designee only.
All serial numbers must be recorded on packing slip.
No drop shipments to end users without prior approval.
Payment & Conditions
Payment terms: Net 30 from delivery and acceptance.
Payment conditional on full delivery and functional check.
DOA items replaced within 5 business days.
Warranties registered by vendor on behalf of buyer.
Payment conditional on full delivery and functional check.
DOA items replaced within 5 business days.
Warranties registered by vendor on behalf of buyer.
Please confirm this PO within 2 business days and provide expected ship date. Contact IT manager for any questions. Thank you.
IT Equipment PO FAQ
What should an IT equipment PO include?
An IT PO should include the full model name and part/SKU number, quantity, unit price, warranty details, and any specific configuration requirements. Serial number documentation at delivery is critical for asset tracking and warranty registration.
Should I use a VAR or buy direct for IT equipment?
Value-Added Resellers (VARs) often provide better pricing, bundled support, and dedicated account reps for business purchases. Direct vendor purchasing may be faster for small orders. Either way, always issue a formal PO to document the transaction.
What is a DOA policy for IT equipment?
DOA (Dead on Arrival) policies define how quickly a vendor will replace non-functional equipment. Most reputable vendors offer 5-30 day DOA replacement. Specify this in your PO conditions before ordering.
How do I track IT assets from a PO?
When equipment arrives, record serial numbers against the PO line items. This creates an asset register entry. Link the PO to your IT asset management system or spreadsheet for tracking warranty expiration and depreciation.
Is this IT equipment PO template free?
Yes, completely free. No account, no watermark. Edit all fields and click Download PDF to save your purchase order.