Your Company Name
Bill To / Deliver To
Acme Corporation
Attn: Office Manager
100 Corporate Drive, Suite 300
City, State 00000
officemanager@acmecorp.com
+1 (555) 100-1000
100 Corporate Drive, Suite 300
City, State 00000
officemanager@acmecorp.com
+1 (555) 100-1000
Supplier
Office Depot Business Solutions
Account #: BIZ-009876
1 Supply Plaza
City, State 00000
b2b@officedepot.com
+1 (555) 200-2000
1 Supply Plaza
City, State 00000
b2b@officedepot.com
+1 (555) 200-2000
| Item / Part Number | Qty | Unit Price | Total |
|---|---|---|---|
|
Copy Paper — Letter (8.5×11) Multi-purpose 20 lb white, 500 sheets/ream — case of 10 reams |
5 | $42.00 | $210.00 |
|
Toner Cartridges — HP LaserJet Compatible toner, black, model CF258A — 2-pack |
4 | $68.00 | $272.00 |
|
Ballpoint Pens — Medium Point Blue ink, box of 12, retractable |
10 | $8.50 | $85.00 |
|
Sticky Notes — 3×3 Assorted 100 sheets per pad, 12 pads per pack |
5 | $14.00 | $70.00 |
|
File Folders — Letter Size (box) Manilla, 1/3 cut tab, box of 100 |
3 | $22.00 | $66.00 |
|
Whiteboard Markers — Assorted 4-color set, dry-erase, chisel tip, 8-pack |
6 | $12.00 | $72.00 |
Subtotal
$775.00
Tax (0%)
$0.00
PO Total
$775.00
Shipping & Terms
Deliver to main office reception.
Signature required on delivery.
Consolidated shipment preferred — one delivery per order.
PO number must appear on all boxes and packing slip.
Signature required on delivery.
Consolidated shipment preferred — one delivery per order.
PO number must appear on all boxes and packing slip.
Payment & Conditions
Payment terms: Net 30 from invoice date.
All invoices must reference this PO number.
Returns accepted for unopened items within 30 days.
No back-orders — cancel and reorder if out of stock.
All invoices must reference this PO number.
Returns accepted for unopened items within 30 days.
No back-orders — cancel and reorder if out of stock.
Please confirm this order within 1 business day. Thank you for your continued service.
Office Supplies PO FAQ
Why use a PO for office supplies?
A PO creates an authorized record of what was ordered, preventing unauthorized purchases. It also allows you to match the supplier invoice against the order when it arrives — essential for accounts payable and budget tracking.
Can I set up a standing office supply order?
Yes — many suppliers allow standing or recurring orders. Use the same PO template with an updated date and adjusted quantities. Note "Recurring Monthly Order" in the shipping terms.
What should I do if a product is backordered?
Your PO should instruct the supplier to cancel backordered items rather than ship later. This keeps your inventory management clean. Reorder when the item is back in stock.
How do I handle partial shipments?
If a supplier ships only some items, request a partial invoice for what was delivered. Keep the original PO open for the remaining items, or cancel and reorder if timing is critical.
Is this office supplies PO template free?
Yes, completely free. No account required, no watermark. Edit all fields and click Download PDF.