Your Company Name
Ship To / School
Riverside Elementary School
Attn: Principal / Office Manager
400 School Street
City, State 00000
office@riversideelem.edu
+1 (555) 400-0005
400 School Street
City, State 00000
office@riversideelem.edu
+1 (555) 400-0005
Supplier / Vendor
School Specialty Supply
Account #: SCH-00654
900 Education Way
City, State 00000
orders@schoolspecialty.com
+1 (555) 900-0006
900 Education Way
City, State 00000
orders@schoolspecialty.com
+1 (555) 900-0006
| Item / Catalog # / Description | Qty | Unit Price | Total |
|---|---|---|---|
|
Composition Notebooks — College Ruled 100 pages, marbled cover, box of 48 |
5 | $38.00 | $190.00 |
|
Pencils — #2 Yellow (gross) Pre-sharpened, standard #2, 144 per gross |
10 | $14.00 | $140.00 |
|
Construction Paper — Assorted (case) 9×12", 10 color assortment, 500 sheets/case |
4 | $32.00 | $128.00 |
|
Scissors — Student Safety (box/12) Blunt tip, 5", assorted colors, 12-pack |
8 | $22.00 | $176.00 |
|
Dry-Erase Markers — Classroom Set 8-color set, chisel tip, washable, 6 sets |
6 | $11.00 | $66.00 |
|
Facial Tissues — Box (case of 36) White, 2-ply, 65 sheets/box, case of 36 boxes |
3 | $68.00 | $204.00 |
Subtotal
$904.00
Tax (0%)
$0.00
PO Total
$904.00
Shipping & Terms
Deliver to school main office — 8:00 AM to 3:00 PM school days only.
No delivery on school holidays or closed days.
All boxes must be labeled with classroom or grade level if specified.
Packing slip must include PO number.
No delivery on school holidays or closed days.
All boxes must be labeled with classroom or grade level if specified.
Packing slip must include PO number.
Payment & Conditions
Payment terms: Net 30 from invoice date.
This purchase is funded by: [Budget Code / Grant].
All invoices must reference PO number.
Tax exempt: provide exemption certificate on request.
This purchase is funded by: [Budget Code / Grant].
All invoices must reference PO number.
Tax exempt: provide exemption certificate on request.
This purchase order is approved by the school administration. Please include PO number on all invoices and correspondence. Thank you for supporting our students.
School PO FAQ
How do schools use purchase orders?
Schools issue POs to authorize purchases for classroom supplies, textbooks, technology, and equipment. POs ensure spending is approved before it happens, link purchases to budget codes, and create records for audit and grant compliance.
Who approves a school purchase order?
Approval depends on the district's spending policy. Teachers may submit POs that require principal approval. Larger purchases may require district or business office sign-off. Always follow your school or district's procurement policy.
Are school purchases tax exempt?
Most public schools and government-funded institutions are exempt from sales tax. Include your state tax exemption certificate or number on the PO or supply it when requested. Private schools may have different exemption status.
Can a teacher submit a purchase order directly?
In most districts, teachers initiate POs that are then approved and sent by the school office or business office. Some districts have teacher card programs for small purchases. Check your district policy before ordering.
Is this school PO template free?
Yes, completely free. No account, no watermark. Edit all fields and click Download PDF.