Saveur Catering Co.
From
Your Full Name
123 Your Street
City, State 00000
hello@youremail.com
+1 (555) 000-0000
City, State 00000
hello@youremail.com
+1 (555) 000-0000
Prepared For
Client Name
456 Client Avenue
City, State 00000
client@email.com
City, State 00000
client@email.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
|
Buffet Dinner — Premium Package 3-course buffet: appetizers, 2 entrees, sides, dessert |
80 | $42.00 | $3,360.00 |
|
Bar Package — Beer & Wine 4-hour open bar, beer and wine selection |
80 | $18.00 | $1,440.00 |
|
Staffing — Servers & Bartenders 4 servers + 1 bartender for 5-hour event |
5 | $220.00 | $1,100.00 |
|
Equipment Rental Chafing dishes, serving utensils, linen, china |
1 | $480.00 | $480.00 |
|
Setup & Breakdown 2-hour setup, 1-hour breakdown, cleaning |
1 | $350.00 | $350.00 |
Subtotal
$6,730.00
Tax (0%)
$0.00
Quote Total
$6,730.00
Terms & Conditions
This quote is valid for 14 days from the date above.
50% deposit required to hold the date; balance due 7 days before the event.
Final guest count due 72 hours before the event.
Cancellations within 14 days of event: 25% fee applies.
50% deposit required to hold the date; balance due 7 days before the event.
Final guest count due 72 hours before the event.
Cancellations within 14 days of event: 25% fee applies.
Notes
Menu substitutions available upon request.
Venue must provide commercial kitchen access.
Travel fee may apply for venues beyond 30 miles.
Dietary restrictions: please notify at time of booking.
Venue must provide commercial kitchen access.
Travel fee may apply for venues beyond 30 miles.
Dietary restrictions: please notify at time of booking.
Thank you for the opportunity. We look forward to working with you!
Catering Quote FAQ
What should a catering quote include?
A catering quote should list the menu packages, pricing per person or per item, staffing costs, equipment rental, setup and breakdown time, travel fees, and cancellation terms. Always specify whether the quote includes service ware, linen, and bar service separately.
How far in advance should I get a catering quote?
For large events (50+ guests), get quotes at least 3–6 months in advance to secure your preferred caterer. For smaller events, 4–8 weeks is usually sufficient. Popular caterers book up fast around holidays and wedding season.
How do caterers price their services?
Caterers typically charge per person for food, plus separate fees for staffing, equipment, and setup. Premium menus, open bar packages, and specialized equipment add to the total. Always clarify what is and isn't included before accepting a quote.
Is this catering quote template free?
Yes, completely free. No account, no watermark. Edit all fields and click Download PDF to send your quote.