Your Company Name
Ship To
Main Street Apparel
Attn: Inventory Manager
45 Main Street
City, State 00000
inventory@mainstapparel.com
+1 (555) 100-0001
45 Main Street
City, State 00000
inventory@mainstapparel.com
+1 (555) 100-0001
Supplier / Wholesaler
StyleSource Wholesale Co.
Account #: WH-00456
200 Warehouse Blvd
City, State 00000
orders@stylesource.com
+1 (555) 200-0002
200 Warehouse Blvd
City, State 00000
orders@stylesource.com
+1 (555) 200-0002
| Item / SKU / Style | Qty | Unit Price | Total |
|---|---|---|---|
|
T-Shirts — Assorted Colors (S/M/L/XL) Style #TS-202 — 12 units per size, 4 sizes |
48 | $8.50 | $408.00 |
|
Jeans — Dark Wash Slim Fit Style #DJ-305 — sizes 28-36, 6 units each |
54 | $22.00 | $1,188.00 |
|
Hoodies — Pullover (S/M/L) Style #PH-401 — 10 units per size |
30 | $18.00 | $540.00 |
|
Accessories — Baseball Caps One size fits all, 3 colorways, 10 each |
30 | $7.50 | $225.00 |
|
Packaging — Branded Bags (Large) Printed shopping bags with logo, 500 pack |
2 | $95.00 | $190.00 |
Subtotal
$2,551.00
Tax (0%)
$0.00
PO Total
$2,551.00
Shipping & Terms
Ship to store address above via standard ground.
All items must be tagged and packaged per spec.
Include packing slip with PO number.
Notify buyer 48 hours before shipment with tracking.
All items must be tagged and packaged per spec.
Include packing slip with PO number.
Notify buyer 48 hours before shipment with tracking.
Payment & Conditions
Payment terms: Net 30 from ship date.
All invoices must reference PO number.
Defective or wrong items: return/credit within 14 days.
No substitute styles or colorways without approval.
All invoices must reference PO number.
Defective or wrong items: return/credit within 14 days.
No substitute styles or colorways without approval.
Please confirm this order within 2 business days. Provide tracking once shipped. Thank you for your partnership.
Retail PO FAQ
What should a retail purchase order include?
A retail PO should include your store name and shipping address, the supplier name and account number, each item with SKU/style number, size breakdown, quantity, unit cost, and total. Add delivery date, payment terms, and a clause covering returns or substitutions.
How do I organize a PO by sizes?
List each size run as a line item if pricing varies. If all sizes share the same unit cost, you can note the size range in the description and put total units in the Qty column. Some buyers use a size grid in the notes section.
What happens if the supplier ships wrong items?
Your PO should state that substitutions require prior approval. If wrong items are shipped, issue a discrepancy notice referencing the PO, and work with the supplier for a replacement or credit.
How often should a retailer send purchase orders?
Frequency depends on inventory turnover and seasons. Most retailers send POs 4-8 weeks ahead of need to allow for production and shipping lead time. Fast-fashion or perishable goods may require weekly orders.
Is this retail PO template free?
Yes, completely free. No account, no watermark. Edit all fields and click Download PDF to save your order.