Free Quote Templates

Send professional price quotes before you start the job. Click any field to edit, download a clean PDF — completely free, no account required.

✅ No watermark ✅ Instant PDF ✅ 12 templates

General Quote Template

Versatile price quote for any service or product business. Itemized labor, materials, and a clear "Valid Until" date. Works for any industry.

Contractor Quote Template

Fixed-price quote for general contractors and tradespeople. Covers labor, materials, equipment, permits, and a clear scope of work.

Sales Quote Template

Professional B2B sales quote for products or services. Covers unit pricing, discounts, payment terms, and validity — ideal for proposals.

Cleaning Quote Template

Price quote for residential and commercial cleaning services. Covers rooms, deep-clean add-ons, frequency, and a clear valid-until date.

Painting Quote Template

Interior and exterior painting quote covering prep, primer, paint, labor, and materials — with a clear price breakdown clients can approve.

Roofing Quote Template

Roofing contractor quote for tear-off, underlayment, shingles, flashing, ridge cap, and cleanup. Includes material and labor breakdown.

Landscaping Quote Template

Landscaping and lawn care quote covering grading, sod, mulch, planting, irrigation, and site cleanup with itemized pricing.

Photography Quote Template

Photography services quote for shoots, editing, online gallery, albums, and prints. Ideal for weddings, portraits, and commercial work.

Catering Quote Template

Event catering quote covering buffet, bar service, staffing, equipment rental, and setup. Works for weddings, corporate events, and parties.

IT Service Quote Template

IT services quote for infrastructure, cloud setup, security, software licensing, and managed support. Clear per-unit and hourly pricing.

Moving Quote Template

Moving company quote covering movers, truck, packing, specialty items, and surcharges. Helps clients understand exactly what they're paying for.

Plumbing Quote Template

Plumbing services quote covering service call, parts, installation, drain work, and permits. Clean itemized format licensed plumbers can customize.

Quote vs Estimate — What's the Difference?

Know which document to send

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Quote (Fixed Price)

A quote is a firm price commitment. The customer knows exactly what they'll pay. Quotes are binding once accepted.

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Estimate (Approximate)

An estimate gives a ballpark figure — the final price may vary. Common in trades where scope can shift based on conditions found on-site.

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Valid Until Date

Quotes include an expiry date — typically 14–30 days. After that, pricing may change due to material or labor cost fluctuations.

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Get Written Acceptance

Ask your customer to sign or confirm the quote in writing before you begin. This protects both parties and sets clear expectations.

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Convert to Invoice

After the job, open the matching invoice template, copy your line items, and update the heading. Your quote becomes your billing document.

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Follow with a Contract

For larger jobs, pair your quote with a service contract. The quote sets the price; the contract sets the terms, responsibilities, and protection.

Quote Template FAQs

What is a quote template?

A quote template is a pre-formatted document that presents a fixed price for a product or service. Unlike an estimate, a quote is a firm commitment — the price you quote is the price you charge if the customer accepts within the validity period.

How is a quote different from an estimate?

A quote is a fixed-price offer — the amount won't change once accepted. An estimate is approximate and may change based on final conditions or scope. Use quotes when you know the exact cost; use estimates when variables could affect the final price.

How long should a quote be valid?

Most quotes are valid for 14 to 30 days. Material costs, labor availability, and demand can change, so an expiry date protects you from being locked into a price you can no longer honor. Set the "Valid Until" date before sending.

Is a quote legally binding?

Once a customer accepts a quote in writing, it can be legally binding — especially if it clearly states the scope, price, and terms. For larger projects, follow up with a formal contract or signed work order to establish full legal protection.

Are these quote templates really free?

Yes, completely free. No account required, no watermark, no usage limit. Click any field to edit and click "Download PDF" to save your quote.